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Date Posted03/08/2023
Job TitleAdministrative Assistant
CityNew Windsor
StateNew York
Enter a description of the Job

Job Summary:

Responsibilities include managing office operations, performing clerical task, providing support for Social Workers, assisting with data entry, and maintaining tracking sheets with program information, (i.e. movements/intake log / case related documentation). There will be occasional after hours work needed for this position.

About Abbott House:

Abbott House is an innovative community-based organization that helps children, families, adults and people with intellectual and developmental disabilities with complex needs build lasting foundations for a promising future. We operate programs in the New York Metropolitan area and Hudson Valley.

Duties & Responsibilities:

Greet and direct clients as they arrive at office.
Organize and Distribute mail.
Prepare / Copy / Distribute face sheets (new intakes). Complete and distribute initial paperwork required with new intakes, format case records for new intakes, and perform data entry activities.
Copy and distribute completed inter-office forms.
Maintain files and coordinate archive process for closed files
Manage Petty Cash fund for the office.
Organize and schedule sign-out book for conference rooms, family rooms, agency vehicles.
Monitor equipment and supplies for re-order for the location
Maintain Weekly vacancy reports & caseload list for program supervisor
Miscellaneous word processing, photo-copying, and faxing for Caseworkers, Supervisors, etc.
Any other related duties as required.

About You

You are the ideal candidate if you are interested in building a career in the administrative side of non-profit organizations while making an impact on your community. Being organized, well dispositioned, detail oriented and responsive are critical attributes to being successful in this role.

You have a minimum HS diploma (AA preferred)
You are proficient in Microsoft Office Suite
You have exceptional organizational and communication skills

What We Offer:

Professional growth opportunities
Medical, Dental, Prescription Drug and Vision Care benefits with premiums substantially paid by for employees, employee families and domestic partners
Generous vacation, holiday, sick time and personal time off benefits
Tuition Reimbursement
Company paid life insurance and long-term Disability Insurance
Employee Assistance Program
Short-term disability and Workers Compensation benefits
Paid Family Leave Program
Employee Recognition Awards

Schedule: Position is Monday-Friday 9:00am-5:00pm, Some evening hours are required.

Salary Range:
$38,000.00 To 40,000.00 Annually

To Apply - Submit Resume and Cover Letter indicating position of interest to:

NameAlthea Milton
Company NameAbbott House
EmailEmail hidden; Javascript is required.