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Date Posted08/13/2021
Job TitleWellness Operations Assistant (FT Temp) Temporary
StateNew York
Enter a description of the Job

Principal Objective:

The express purpose of the Wellness Operations Assistant is to help reduce the risk of transmission of COVID-19 and other communicable illnesses by working closely with the Benefits and Wellness Manager to track and monitor vaccination proof and weekly COVID-19 test results. To ensure accurate and confidential record keeping as it relates to employees’ vaccination and COVID-19 screenings.

Duties and Responsibilities:

Monitor receipt of proof of vaccination and weekly COVID-19 test results for unvaccinated individuals;
Produce weekly reports for managers which designate employees who are 'cleared' or 'not cleared' for active duty;
Review submitted documentation for legitimacy and to approve acceptance into tracking database;
Update the status of employees from "cleared" to "not cleared," as applicable based on COVID-19 pre-screening questionnaire results or other new developments;
Responsible for keeping appropriate records and reports to guarantee accuracy. Coordinate with Manager for Benefits & Wellness to ensure safe, accurate, timely and confidential record-keeping
Notifies the Benefits Manager of urgent and recurrent issues related to record-keeping
Perform other duties as assigned.

Customer Service Approach

Represents and promotes Graham’s mission, vision and Pillars; demonstrates ownership and accountability through good planning, organization and timely follow up on assignments.

Position Qualifications:

High School diploma/GED required. BA/BS preferred.
Strong administrative/office skills
Excellent computer and data-entry skills. Knowledge of MS Word and Excel
Highly organized and detail-oriented

Competencies & Character Traits:

Strives to successfully manage projects deliver high quality work within deadlines
Strives to work collaboratively with a team of people of various cultures and backgrounds

Position Type

Full Time (Temp)


Commensurate with experience


Based in our Brooklyn Heights Office (One Pierrepont Plaza – Brooklyn, NY 11210)


NameHeather Whyte
Company NameGraham Windham
EmailEmail hidden; Javascript is required.